Traveling for any reason is usually stressful, but it’s especially so for business travelers. While you may enjoy exploring new locations and boosting your frequent flier status, between booking, scheduling meetings and getting work done, it can be hectic.
While some stresses are inevitable, it shouldn’t have to make you miserable. Many of these burdens can be alleviated with preparation.
Here are four smart business travels tips that would make these trips go smoothly and minimize inconveniences.
As with business planning, a successful business journey requires preparation which can be such a stressful endeavor. On top of the usual travel concerns during leisure travel, there’s also the business aspect of the trip.
However, business travel doesn’t have to be stressful. A little planning and preparation would help streamline your whole travel plans and ensure that the trip runs as smoothly as possible to focus on the work.
When planning a business trip, the first thing that needs to be taken care of is the accommodations. Finalize all reservations and bookings days before the trip itself as the hotel rooms, car rentals, airline tickets, or train reservations don’t get any cheaper the longer you wait. Eventually, they might not even be available.
Fortunately, it’s possible to make reservations and bookings quicker and more efficient online. Numerous websites are available that will allow you to book flights, hotels, and even rental cars all in the same place. You can also find great deals for them.
An itinerary is also essential. When you know the places where you need to go and the task that needs to be done, you can ensure that you will remember your tasks and remain on schedule.
When planning your itinerary, beginning with the date and time you plan into checking in and out of your hotel then work your way through everything that you will do during your business trip.
Start with the date and time you’re checking into and out of your hotel before working your way through everything else that must be done during your business trip including your flight’s boarding and departure times to ensure that you arrive at the airport on time.
Most importantly, you should list out all your work-related events including your essential appointments, their dates, times and locations to make sure that you know what to prioritize.
Checking luggage can often cause complications. Flights can be delayed, or your bags can be misplaced. Bringing a carry-on instead of checking in does not only eliminate the risk of losing your pockets, but it also means there would be fewer lines to stand in to nor do you need to wait around at the baggage reclaim area.
However, this would limit the stuff that you can bring. Airlines have specific size limits, so you should pack items that only take up minimal space.
The most important things that you need to bring besides your clothes and toiletries are your laptop, cell phone, reports, contracts, and brochures. Don’t forget to bring your medication as well. Of course, you should bring a credit card with an open balance and some cash if you’re going to rural places since access to ATM in that area might be limited.
Use Your Private Network
Many business travelers typically use the WiFi in their hotels to make Skype calls or use a Cloud service to keep themselves productive even when they’re away from their regular workplace. Sometimes, hotel or public WiFis can be slow, other times it can be challenging to find a connection.
Instead of using public Wi-Fi, get a portable router to set up your WiFi hotspot which can allow you to connect wherever you go. Local SIM data can be purchased at an electronics store or an airport kiosk to act as mini WiFi hotspots.
It’s also a smarter option than Public WiFi as mobile data makes using the internet safer. It’s less likely for hackers to steal information stored on laptop and phones through a private network.
Mix Business with Pleasure
Many business travelers frequently stress out over their trips. With plenty of things that could go wrong, anything that could throw your plans in disarray could put you into a state of panic or rage that traveling becomes unbearable. Such disruption can also affect your attitude during client meetings and business lunches.
While it’s not a priority during business travels, incorporating pleasure with business is nevertheless a small bonus that you should take advantage of. There’s nothing wrong with using your free time to take a short walk in a new museum or visit some tourist spots. If possible, try to schedule in a whole personal day solely for these types of activities.
Business trips can be exhausting, overwhelming, and isolating, but incorporating these business travel trips can help you save time and money as well as make the whole experience fun, enjoyable, and less stressful as possible.
Reza Choudhury runs an international chauffeur company that helps facilities managers, travel managers, event managers, executives assistants, c-level executives and office managers, arrive at their destination on-time and stress-free. He does this by providing an app & online platform that allows users to schedule multiple bookings while watching chauffeurs arrive in real-time. His passion is spending time with his family and playing table tennis. Visit HYRYDE to know him more.